Transcription services may be a ‘dime a dozen,’ as they say, and this is why it’s important for you to choose the right one. Whilst there may be plenty of transcription services from which to choose (a simple search on the Internet will already yield you a good number of transcription companies), you have to make sure that the one you select can give you a proper and efficient service. So what are the factors you need to think about when choosing a transcription service? Let’s find out.
Consider the style of transcription you need
First of all, you have to consider the style of transcription you need. Do you need transcription that is word-for-word, or do you need transcription that does away with unnecessary elements, such as ahs and ums? Basically, there are three common transcription styles you should know about – intelligent verbatim, true verbatim, and verbatim. Intelligent verbatim is a style more commonly used for publishing or business purposes, and this is where the transcriptionist will edit all false starts, filters, repetitions, and other elements which aren’t essential. In addition, the text of the document will be edited as well as paraphrased to make it grammatically right or correct and easy to read.
The true verbatim transcription style is, as its name implies, word for word. There is often no editing, and it also includes the transcription of communication which is non-verbal. On the other hand, the verbatim transcription style is often more useful for research purposes and includes word for word transcription along with a standard editing service in order to do away with repetitions and false starts.
Once you have determined the style of transcription you need, confirm with the transcription company whether they can offer you this precise service.
The time it takes
You should also consider the time it takes to produce a transcription for your recordings. The time for transcription may increase depending on whether the recording involves strong background noises, accents, different speakers, and technical terms. Also, if you require formatting and editing, the turnaround time will be longer as well. If you are in a hurry, it would be best to ask the transcription service how long it would take them to deliver. Be prepared to pay extra for a rush service as well.
It is also important to consider how technical your recording is. Is it related to certain industries, such as finance, medical or pharmaceutical, IT, or academia? If it is, then it would be in your best interest to look for transcription services which can provide you with specialised, industry-specific transcriptions. Look for transcription services which already have years of experience, especially in regards to technical terms, so you will not be disappointed later on.